BK Precision 4011A Betriebsanleitung PDF herunterladen (Seite 11)

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Judgment must be used in establishing sections and subsections in all types of reports. It is just as

inappropriate to have a one page report with twenty section headings as it is to have a fifty-page

report with only one heading. Where appropriate, elements may be combined and renamed.

In this course, two types of reports will be used: the Laboratory Report and the Memo Report.

Both are described in the following paragraphs.

Memo Report

This should be a brief report limited to a single subject. It is usually limited to communication

within the organization. The memo may be from one-half to five or ten pages long. In addition to

the technical information, it should always have a date, a reference line, a "To" line, a "From"

line, and a signature or initials. It may also have a heading (e.g., organization or company name),

subject line, identification symbol, distribution notice, and attachment or enclosure notice. Most

organizations, through regulations or through custom, have standard or semi-standard formats for

the heading lines.

Some common types of memo reports are the progress report and the status report. These two

reports are similar but the status report usually is more comprehensive and less specific. It fre-

quently includes such things as costs and man-hours expended, while the progress report may

only provide information on the work that has been done, the work being done, and the work

planned. The progress report should point out problems as well as the steps being taken to over-

come these problems. Unexpected progress should be presented. Recommended changes can

also be included; however, such recommendations may be better addressed with a separate

memorandum in order to receive more immediate attention.

Laboratory Reports

This category of report includes types of reports that vary from the standard fill-in-the-blank type

(e.g., test results from standard, well-known, performance tests of transformers) to the individual

comprehensive report, very similar to the formal report (e.g., one resulting from the individual

laboratory testing of a large, expensive piece equipment). The format will, of course, depend on

where the report lies between these extremes. However, all laboratory reports should answer the

following questions in a straightforward, smooth-flowing manner:

1. What was the objective of the test or experiment?

2. How was it performed?

3. What information or data were obtained?

4. What is the result and significance of the information and data?

5. What are the conclusions to be drawn, as related to the objective of the test or experiment?

The laboratory report is the communication vehicle frequently used to combine the appropriate

test or experimental data from the laboratory notebook with information from other sources and

to transmit it to the person or organization that needs it. This type report is also frequently used

as an undergraduate student laboratory report.

The following paragraphs give the headings and a brief description of sections of a typical labo-

ratory report.

Heading. This varies from the title page of a formal report to the heading of a memo or letter re-

port. It is the writer’s responsibility to find out what is appropriate in each case. The heading

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BK Precision 4011A Betriebsanleitung Seite 11